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2000-2001 Instructions | Libraries in the ARL Data Files, 1992-98 | CEAL Statistics Database

Instructions for 2000-2001 Online Forms

FY 2000-2001 Online input/edit time frame:  Nov. 21-Dec. 28, 2001.

All data will be available online for public viewing January 1, 2002.

A printed copy of annual statistics will be appear in Journal of East Asian Libraries Feb. 2002 issue. 

General Instructions: 

Definitions of the statistical categories used in this questionnaire are based on American National Standard for Library and Information Sciences and Related Publishing Practices-Library Statistics.  Z39.7-1983.  (New York, American National Standards Institute, 1983.)  The questionnaire assumes a fiscal year from July 1, 2000 to June 30, 2001.  Please do not use decimals unless instructed otherwise.  All figures should be rounded to the nearest whole number. Non-CJK items in this survey refer to materials in non-CJK languages.  All currency should be converted to US dollars.  Please cooperate with all branch libraries and report one combined library statistics for each institution.  An exception is given for law libraries. If an appropriate entry is zero or none, use 0.  Please use the automatic sum functions that are supplied by the application.  Leave all SubTotals and Totals BLANK.   

CEAL Statistics Database : http://www.lib.ku.edu/ceal

For those libraries that submitted survey in 1999 or 2000, instructions on password will be mailed to them separately. Other libraries that wish to establish accounts and participate CEAL statistics should contact vdoll@ku.edu.     

Entry Form

Monographic Acquisitions Form    

Total Volume Holdings Form   

Holdings of Other Materials Form  

Serials Subscriptions and Non Purchased Serials Form (Titles)   

Unprocessed Backlog Materials Form (volumes or pieces) 

Fiscal Support Form                                                                                            

Personnel Support Form                                                                                     

Public Services Form                                                                                          

Electronic Resources Form                                                                                

Administration Form                                                                                                                              

Change Institution Information                                                                             

Change Password                                                                                               

 Monographic Acquisitions Form

Use the ANSI Z39.7-1983 definition for volume as follows:

 a physical unit of any printed, typewritten, handwritten, mimeographed, or processed work,

 contained in one binding or portfolio, hardbound or paperbound, that has been cataloged,

classified, and made ready for use.

 Note:  Each unit/fascicle (ts'e, satsu ) in traditional format or contained in a case is counted as one volume.

 Include duplicates and bound volumes of periodicals.  For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered classified.  Exclude microforms, maps, nonprint materials, and uncataloged items.

Volumes added.  Include only volumes cataloged, classified, and made ready for use.   

Monographic volumes purchased.

Report number of titles (if available) and volumes purchased.  Include all titles and volumes for

which an expenditure was made during the report year, including titles and volumes paid for in

advance but not received during the fiscal year.  Include monographs in series and continuations.

Note:  This question is concerned with volumes purchased rather than volumes received or

cataloged.  

01. Purchased Title Chinese : integer amount e.g. 70             

02. Purchased Title Japanese integer amount e.g. 70                 

03. Purchased Title Korean: integer amount e.g. 70                     

04. Purchased Title NonCJK: integer amount e.g. 70              

05. Purchased Title SubTotal :  (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.        

06. Purchase Volume Chinese:                                          

07. Purchased Volume Japanese:                                       

08. Purchased Volume Korean:                                          

09. Purchased Volume NonCJK:                                         

10. Purchased Volume Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. NonPurchased Title Chinese:  Gift titles

12. NonPurchased Title Japanese                                       

13. NonPurchased Title Korean                                          

14. NonPurchased Title NonCJK                                         

15. NonPurchased Title SubTotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. NonPurchased Volume Chinese: Gift volumes and Bindery returned periodical added volumes       

17. NonPurchased Volume Japanese                                  

18. NonPurchased Volume Korean                                     

19. NonPurchased Volume NonCJK                                    

20. NonPurchased Volume SubTotal:  (16 + 17 + 18 + 19) ) Leave the field BLANK and the application will sum up the total.
21. Title Total :  (05 + 15) ) Leave the field BLANK and the application will sum up the total.
22. Volume Total:  (10 + 20) ) Leave the field BLANK and the application will sum up the total.

 Total Volume Holdings Form

Previous Monographies and Bound Serials Holdings Held by the library can be found at

http://www.lib.ku.edu/ceal/stat/19992000/cealstat99_00.pdf (pp. 1-3, Table 1)

01. Previous Chinese*: (integer amount e.g. 70)                    

02. Previous Japanese*: (integer amount e.g. 70)                   

03. Previous Korean*: (integer amount e.g. 70)                    

04. Previous NonCJK(integer amount e.g. 70)

05. Previous Sub Total*:  (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.    

06. Added Chinese                                     

07. Added Japanese                                   

08. Added Korean                                       

09. Added NonCJK                                     

10. Added Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.            

11. Withdrawn Chinese                               

12. Withdrawn Japanese                             

13. Withdrawn Korean                                 

14. Withdrawn NonCJK                               

15. Withdrawn Sub Total: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.   

16. GrandTotal*: (05 + 10 - 15)  Leave the field BLANK and the application will sum up the total.

  Holdings of Other Materials Form

The Computer files have been included in the new Electronic Resources Form since 2001.

 Microforms. Report the total number of physical units: reels of microfilm, microcards, microprint and

microfiche sheets.   

01. Microform Chinese: (integer amount e.g. 70)

02. Microform Japanese: (integer amount e.g. 70)                    

03. Microform Korean:  (integer amount e.g. 70) 

04. Microform NonCJK:  (integer amount e.g. 70)

05. Microform SubTotal (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

 

Cartographic and graphic materials: 

Include the numbers of pieces of two- and three- dimensional maps and globes.  Include satellite

and aerial photographs and images. Include the number of pieces of prints, pictures, photographs,

postcards, slides, transparencies, film strips, and the like.

 

06. Graphic Chinese                                      

07. Graphic Japanese                                    

08. Graphic Korean                                       

09. Graphic NonCJK                                      

10. Graphic SubTotal  (06 + 07+ 08 + 09) Leave the field BLANK and the application will sum up the total.

 

Audio, film and video materials.

Include the number of pieces of audio cassettes, phono discs, audio compact discs, reel-to-reel

tapes, and other sound recordings. Include the number of pieces of motion pictures, video

cassettes, video laser discs, and similar visual materials.

 

11. Audio Chinese                                         

12. Audio Japanese                                       

13. Audio Korean                                          

14. Audio NonCJK                                         

15. Audio SubTotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.

16. Video Chinese                                         

17. Video Japanese                                       

18. Video Korean                                          

19. Video NonCJK                                         

20. Video SubTotal:  (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.  

21. Other Holdings Total :  ( 05 + 10 + 15 + 20 ) Leave the field BLANK and the application will sum up the total. 

 Serials Form

Report the total number in title of subscriptions. Include duplicate subscriptions.

Exclude monographic and publishers' series.  A serial is:

 a publication issued in successive parts, usually at regular intervals, and as a rule, intended to

be continued indefinitely. Serials include periodicals, newspapers, annuals (reports, yearbooks,

etc.), memoirs, proceedings, and transactions of societies.

01. Purchased Chinese  (integer amount e.g. 70)                

02. Purchased Japanese (integer amount e.g. 70)               

03. Purchased Korean  (integer amount e.g. 70)                  

04. Purchased NonCJK (integer amount e.g. 70)                 

05. Purchased Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.  

 

Serials: Not purchased. 

If separate counts of non-purchased and purchased serials are not available, report only the total

Number (Titles) of current serials subscribed and received on line 15, and others ď0Ē

 

06. Non Purchased Chinese                        

07. Non Purchased Japanese                      

08. Non Purchased Korean                          

09. Non Purchased NonCJK                        

10. Non Purchased Total (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.

                                                                 

11. Total Chinese (01 + 06) Leave the field BLANK and the application will sum up the total.     

12. Total Japanese (02 + 07) Leave the field BLANK and the application will sum up the total.   

13. Total Korean  (03 + 08) Leave the field BLANK and the application will sum up the total.       

14. Total NonCJK (04 + 09) Leave the field BLANK and the application will sum up the total.      

15. Grand Total (05 + 10) Leave the field BLANK and the application will sum up the total.           

 Unprocessed/Backlog Form

Report only number of volumes, pieces, etc. that are backlogged.  Include materials in all

formats.

 

01. Unprocessed Chinese: (integer amount e.g. 70)               

02. Unprocessed Japanese: (integer amount e.g. 70)                 

03. Unprocessed Korean(integer amount e.g. 70)                      

04. Unprocessed NonCJK  (integer amount e.g. 70)                    

05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

 Fiscal Support Form

Report all funds that come to the library from the regular institutional budget, and from sources

such as research grants, endowments, and East Asian programs for acquisition of library

materials.  Please round figures to the nearest dollar. Convert all Canadian currency to U.S.

dollars.

 Appropriations. 

Report funds from the library for monographs, serials, and other materials for CJK and non-CJK

languages. If figures for specific language area are not available, report only in total.

 

01. Chinese Appropriations Monographic (currency amount e.g. 123.50, 7600.70)        

02. Chinese Appropriations Serial   (currency amount e.g. 123.50, 7600.70)                      

03. Chinese Appropriations Other   (currency amount e.g. 123.50, 7600.70)                       

04. Chinese Appropriations Total  (01 + 02 + 03) Leave the field BLANK and the application will sum up the total.

                                                                                                    

05. Japanese Appropriations Monographic                                       

06. Japanese Appropriations Serial                                                  

07. Japanese Appropriations Other                                                  

08. Japanese Appropriations Total (05 + 06 + 07) Leave the field BLANK and the application will sum up the total.

09. Korean Appropriations Monographic                                           

10. Korean Appropriations Serial                                                     

11. Korean Appropriations Other                                                     

12. Korean Appropriations Total (09 + 10 + 11) Leave the field BLANK and the application will sum up the total. 

13. NonCJK Appropriations Monographic                                         

14. NonCJK Appropriations Serial                                                    

15. NonCJK Appropriations Other                                                    

16. NonCJK Appropriations Total (13 + 14 + 15) Leave the field BLANK and the application will sum up the total.

17. Total Appropriations  (04 + 08 + 12 + 16) Leave the field BLANK and the application will sum up the total.

 

Endowments. 

Report funds from endowments. If figures for specific area studies are not available, report only

total and specify it in the Footnote section.

 

18. Chinese Endowments                                                               

19. Japanese Endowments                                                             

20. Korean Endowments                                                                

21. Endowments Total (18 + 19 + 20) Leave the field BLANK and the application will sum up the total.

 

Grants. 

Report funds from grants. If figures for specific area studies are not available, report only total

and specify it in the Footnote section.

 

22. Chinese Grants                                                                        

23. Japanese Grants                                                                      

24. Korean Grants                                                                         

25. Grants Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.

                                                                                                    

East Asian program support. 

Report funds from East Asian program. If figures for specific area studies are not available,

report only total and specify it in the Footnote section.

26. Chinese East Asian Program Support                                        

27. Japanese East Asian Program Support                                      

28. Korean East Asian Program Support                                          

29. East Asian Program Support Total (26 + 27 + 28) Leave the field BLANK and the application will sum up the total.

30. Total Acquisitions Budget (17 + 21 + 25 + 29) Leave the field BLANK and the application will sum up the total

Personnel Support Form

Report the number of staff in filled positions or positions that are only temporarily vacant.

Report full-time equivalents (FTE) of part time employees.  Estimate percentiles worked under

each CJK language category for employees working for more than one language. Report in

decimals.

01. Professional Chinese (integer or decimal e.g. 10, 0.4, 5.4)  

02. Professional Japanese (integer or decimal e.g. 10, 0.4, 5.4)           

03. Professional Korean (integer or decimal e.g. 10, 0.4, 5.4)   

04. Professional Total (01 + 02 + 03) Leave the field BLANK and the application will sum up the total.

05. Support Chinese                                   

06. Support Japanese                                 

07. Support Korean                                     

08. Support Total (05 + 06 + 07) Leave the field BLANK and the application will sum up the total.

09. Student Chinese                                   

10. Student Japanese                                 

11. Student Korean                                     

12. Student Total  (09 + 10 + 11) Leave the field BLANK and the application will sum up the total.

Others, FTE. 

Report the number of staff in the parent institution significantly involved in processing and

servicing East Asian materials or hired for special projects. 

13. Other                                                   

14. Total Personnel (04 + 08 + 12 + 13) Leave the field BLANK and the application will sum up the total.  

Public Services Form

Number of library presentations. Report the number of presentations given by East Asian staff

for instruction, orientation, or public relation purposes, including library tours. Sampling and/or

estimation is acceptable.

01. Library Presentations                             

Number of participants in presentations.  Report the total number of participants in

presentations reported in 01.  

02. Participants                                          

Reference transactions.  Report the total number of reference transactions handled in person,

online or over the telephone. 

03. Reference Transactions                         

Total circulation.  Report the total number of initial circulations, renewals, reserve and special

collection circulations if applicable and available. 

04. Total Circulations                                  

Interlibrary loans.  Report the numbers of filled and unfilled requests provided to and received

from other libraries.  When appropriate, includes document delivery statistics.

05. Lending Request Filled                          

06. Lending Request Unfilled                        

07. Borrowing Request Filled                       

08. Borrowing Request Unfilled

Electronic Resources Form (new since 00/01-)

Note: The application will calculate all SubTotals (bold fields) automatically if you leave them BLANK (0 is not a blank value).  Although you can supply your own totals, it is best to use the automated calculation feature for data integrity. All Canadian currency needs to be converted into U.S. Dollars.

Questions 1 and 2 are intended to gather a complete picture of collection and expenditures for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions. For each question, use the following general inclusion and exclusion guidelines:

Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.

Also include expenditures for materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product.

Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.

1.       COMPUTER FILES

1.1 Computer Files (one-time/monographic purchase) 

 

Number of Titles

 

Number of CD-ROMs

Expenditures (currency amount)

01 Chinese

 

 

 

02 Japanese

 

 

 

03 Korean

 

 

 

04 Non-CJK

 

 

 

05 SubTotal

(01+02+03+04)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.1 

Report the numbers of titles and expenditures of computer files that are not current serials (e.g. are non-subscription, one-time, or monographic in nature) for software and machine-readable materials considered part of the collections. Include CD-ROMs that were reported previously in ďOther Library MaterialsĒ of the CEAL Statistics Questionnaire.

Examples include periodical backfiles, literature collections, such as Ershiwu shi 二十五史 (by Jinan Huiwei), Si ku quan shu 四库全书 (CD-ROM), Zhongguo bai ke da ci dian 中国百科大辞典, Zhonghua buo shuo shi lun wen jian suo guang die (Chinese Dissertation Reference CD) 中華博碩士論文檢索光碟, Genji mongogatari honbun kenkyu deta besu, Kugyok Choson wangjo sillok= Annals of the Chosun dynasty, Hanguk hyondae munhak 100-yon = Korean modern literature 100 years, Koryo taejanggyong 高麗大藏經.

1.2   Computer Files (Accompaning monographic purchase or serials subscription)   

 

Number of Titles

Number of CD-ROMs

06 Chinese

 

 

07 Japanese

 

 

08 Korean

 

 

09 Non-CJK

 

 

10 SubTotal

(06+07+08+09)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.2

Include CD-ROMs that accompany a primary format such as printed serials subscriptions and monographic purchases.  Examples such as CDs come with Japanese governmentís annual hakusho (白書), Chinese yearbook (nian jian 年鉴), and Korean periodical title of Shin Donga (新東亞).  These expenditures have already been included in either monographic or serials subscriptions.  

1.3 Computer Files (One time gift items that come either alone or accompanying a gift monograph)    

 

Number of Titles

Number of CD-ROMs

11 Chinese

 

 

12 Japanese

 

 

13 Korean

 

 

14 Non-CJK

 

 

15 SubTotal

(11+12+13+14)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.3

 

Include gift items that were not included in subscriptions in 1.1 nor 1.2.  Examples such as Dazheng xin xiu Dazangjing (大正新脩大藏經) by CBETA子佛典系列; Bakumatsu Meiji-ki kaigai tok«sha rai-Nichi gaikokujin (幕末明治期海外渡航者日外国人) by Kanazawa K«gy« Daigaku. 

2.       ELECTRONIC DATABASES AND SERIALS (remote access on-going/leases/subscriptions)

Report the numbers of titles and subscription expenditures (or those which are expected to be ongoing commitments) for serial publications whose primary format is electronic and for online searches of remote databases.  Exclude print serials that are accompanied by CD-ROMs.  (See 1.2).    Examples include paid subscriptions for electronic journals and indexes/abstracts available via the Internet, CD-ROM serials and annual access fees for resources purchased on a ďone-timeĒ basis, such as literature collections, etc. See 2.1 and 2.2 for details.

2.1  Electronic databases indexes and reference tools 

 

Number of Titles

Expenditures (currency amount)

16 Chinese

 

 

17 Japanese

 

 

18 Korean

 

 

19 Non-CJK

 

 

20 SubTotal

(16+17+18+19)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 2.1

Include subscription expenditures for purchase of or access to reference tools such as encyclopedias, almanacs, indexes and abstracts. Exclude expenditures for indexes and abstracts which include substantial access to ASCII text or full images of serial content, which should be reported in 2.2.  In 2.1, the Primary content is of abstract or index in nature.  

Examples such as Ren Da fu yin bao kan zi liao suo yin 人大复印报刊资料索引, Da lu ren wen she hui qi kan mu ci suo yin zi liao ku 大陆人文社会期刊目次索引资料库, Index to Chinese periodical literature 中文期刊文獻索引(1993-), Zasshi Kiji Sakuin 雜誌記事索引 <http://web.nichigai.co.jp/>, Sanseido źjirin, Chonggi Kanhaengmul Kisa Saegin, Hanguk Paksa mit Soksa hagwi nonmun chong mongnok, Harvard Korean studies bibliography, etc. 

2.2  Electronic full-text database and periodicals  

 

Number of Titles

Expenditures (currency amount)

21 Chinese

 

 

22 Japanese

 

 

23 Korean

 

 

24 Non-CJK

 

 

25 SubTotal

(21+22+23+24)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 2.2  

Include: subscription expenditures for access to electronic versions of scholarly journals unless inseparably bundled with print subscription costs; expenditures for e-journalís aggregation services; expenditures for indexes and abstracts that include substantial access to the ASCII text or full images of serial content; annual access fees for resources purchased on a ďone-timeĒ basis, such as literature collections, etc.

Examples: Ren min ri bao 人民日报综合数据库, Ren da fu yin bao kan zi liao quan wen shu ju guang pan 人大复印报刊资料全文数据光盘,  Zhongguo xue shu qi kan中国学术期刊 (CD-ROM),  Si ku quan shu wang luo ban 四库全书网络版, NACSIS ELS, Hanguk Chongchi Hakhoe po, Choson ilbo, Changjak kwa pipyong. 

NOTE: Combine 2.1 and 2.2 data and figures above.  Report the total in 2.3.

2.3   Electronic Subscriptions Total (2.1 + 2.2)  

  

Number of Titles

(2.1 + 2.2)

Expenditures (currency amount)

(2.1 + 2.2)

26 Chinese

 

 

27 Japanese

 

 

28 Korean

 

 

29 Non-CJK

 

 

*30 Electronic Resources Total

(20 +25)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or footnotes for 2.3

3.       TOTAL Electronic Resources (1.1 + 2.3)  

  

Number of Titles (1.1+2.3)

Number of CD-ROMS (from 1.1)

Expenditures (currency amount)

(1.1+2.3)

31 Chinese

(01 + 26)

 

 

 

32 Japanese

(02 +27)

 

 

 

33 Korean

(03 + 28)

 

 

 

34 Non-CJK

(04 + 29)

 

 

 

*35 Grand Total

(05 + 30)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

(Leave blank, the application will calculate the total)

Comments and/or Footnotes for 3.1  

Administrative Forms

Change Institution Information:

This will lead you to the Library Information Form and allow you to update your own library information

Library Information Form

Library Name: The names of libraries in the pull down list.  Use the short name instead of full name: Kansas instead of the University of Kansas.

Library Type: Choose one from the pull-down list:  

Canadian university

Private U.S. university

State controlled or public U.S. university

U.S. non-university

Canadian non-university

Library Region: Choose one from the pull-down list.  For individual library region code see http://www.lib.ku.edu/ceal/stat/19992000/library_list99_00.pdf

New England

Middle Atlantic

East North Central

West North Central

South Atlantic

East South Central

West South Central

Mountain

Pacific

Canada

 

Law library included (LAW):

Choose Yes or No from the pull down list to indicate whether a law library is included in the reported data.

Medical library included (MED): 

Choose Yes or No from the pull down list to indicate whether a medical library is included.

Submitted by (Name):  First Name and Last Name.

Position Title currently held by the one who submits data:  e.g. Head, Asian Library Phone Number (with Area Code): e.g. (785) 123-4567

E-mail Address: e.g. user@server.edu

Fax Number (with Area Code): e.g. (785) 123-6789

Bibliographic Utilities: e.g OCLC, RLG, etc.                       

Networks or Consortia: e.g Ohiolink, Illinet, etc.            

Integrated System Vendor: e.g Sirsis, DRA, Ex-Libris-USA etc. 

OPAC Capability of CJK Display: Choose Yes or No from the pull-down list     

Library HomePage: e.g http://www.server.edu               

Library Online Catalog: URL of your library online catalog: e.g. http://www.library_catalog.server.edu        

  Change Password


To increase security, please choose a password that does not relate directly to you. Do not use your first name or birthday.  Your password is NOT case sensitive. You can use both numeric and character values.

 

CEAL Statistics Committee

Vickie Fu Doll (vdoll@ku.edu)

Fung-yin Kuo Simpson (fyks@uiuc.edu)

CEAL Statistics Home Page: http://www.lib.ku.edu/ceal/stat

CEAL Statistics Database: http://www.lib.ku.edu/ceal